Waitlist FAQ – Region 84
Waitlist FAQ
We understand that seeing your child on the waitlist—especially after registering early—can raise questions. This FAQ is designed to explain why it happens, how we manage activations, and what families can do to help open up more team spots. You’re not alone, and we’re here to guide you through each step.
Why did my child end up on the waitlist—even during open registration?
This catches many families off guard. While our registration window is open to all, certain divisions may hit their player cap before the deadline due to limited volunteer coaches or field availability. When that happens, new registrants roll onto the waitlist—even if they sign up early.
Getting more head coaches allows us to open more teams and immediately activate players from the waitlist.
How do you determine the player cap for each division?
We set caps based on how many head coaches we expect per division. For instance, if we have 7 coaches available and each team needs 12 players, the cap for that division would be 84. Once it’s full, the system shifts to waitlist status until we can confirm more coaches.
Is there a cost to join the waitlist?
No cost at all. Waitlisted families are not charged during sign-up. You only pay if and when your child is activated from the list—and we’ll notify you right away when that happens.
How do players get activated from the waitlist?
- If a registered player drops, we activate the next child on the list in order.
- If a waitlisted family volunteers to head coach, and completes certification, that child is automatically activated—and we can open an entire team with them.
Coaching is our biggest lever. Every new coach opens up roster space for 12 kids—not just their own!
Who do I contact if I'm willing to coach?
We’d love to hear from you! Please reach out to the registrar based on your child’s division:
We’ll guide you through the certification process and next steps.
How will I know when my child is activated?
You’ll receive an email from our registration system with instructions for completing payment and confirming participation. Keep an eye on your inbox—especially the spam folder just in case!
What do I do once activated from the waitlist?
Log into www.ayso84.org and pay within 48 hours via the “Open Balance” window—not the shopping cart. The system will guide you through completion from your dashboard.
